How to Hire a CPA for Your Dental Practice: A 5-Step Guide


Running a dental practice involves more than just treating patients. It requires careful management of finances, including bookkeeping, tax accounting, and financial planning. As a result, many dental practices hire certified public accountants (CPAs) to help with financial management. Moreover, they can also assist dental practices in optimizing their accounting processes.

At its core, a dental practice is still a business, meaning it needs to generate revenue and make strategic financial decisions to remain profitable. CPAs can provide dental practices with financial insights and strategies to help them achieve their financial goals. They can also help dental practices navigate complex tax laws and regulations, avoid penalties, and maximize tax deductions to prevent costly fines and penalties and help protect the practice’s reputation. Despite this, many dental practice owners don’t consider hiring them because they think they can do the job alone, which is rarely the case since it only adds to their responsibilities.

If you’re considering hiring a CPA for your dental practice, you should follow a few steps to ensure you find the right candidate. These include:

Step 1: Know Your Needs

Before hiring a CPA for your dental practice, you should assess your financial needs and goals. This will help you determine the type of services you require from a CPA.

For instance, you may need bookkeeping services to keep your financial records updated, tax planning and preparation services to avoid penalties, or financial planning services to help you make strategic financial decisions. You may also need a CPA specializing in dental practices to ensure they understand the unique financial challenges and opportunities of running a dental practice.

Step 2: Begin Your Search

Once you understand your financial needs, you can search for a CPA. Here are some ways to find potential candidates:

  • Referrals – Ask colleagues, friends, or family members if they can recommend a CPA who has experience working with dental practices.
  • Professional Associations – Check with professional organizations such as the American Dental Association or the National Association of Certified Public Accountants for a list of CPAs specializing in dental practices.
  • Online Search – Use search engines to find CPAs in your area specializing in dental practices. Be sure to read reviews and check their credentials before contacting them.
  • Social Media – Post on social media and ask for recommendations from your followers. You may be surprised how many people are willing to share their experiences and recommend a CPA.

Step 3: Choose Your Candidates Wisely

After you have compiled a list of potential CPAs, you must choose your candidates wisely. Here are some factors to consider:

  • Credentials – Ensure the CPA is licensed and has the necessary certifications and qualifications to work with dental practices.
  • Experience – Look for a CPA who has experience working with dental practices. They will better understand the unique financial challenges and opportunities in the industry.
  • Reputation – Check the CPA’s reputation by reading reviews and requesting references. You want to work with someone trustworthy, reliable, and has a good track record.
  • Communication Skills – Choose a CPA who communicates well and is responsive to your needs. You want to work with someone easy to reach and who can answer your questions promptly.
  • Fees – Make sure you understand the CPA’s fee structure and that it fits within your budget. Most CPAs charge reasonable prices, but you want to get your money’s worth.

It’s worth noting that some CPAs are specialists in certain areas, such as tax planning or financial analysis, so consider your specific needs and look for a CPA with expertise in those areas. Additionally, ensure the CPA is licensed and certified in your state and has experience working with businesses or individuals similar to yours.

Step 4: Schedule Consultations

Once you have narrowed your list of potential CPAs, schedule consultations with each to meet them, ask questions, and understand their communication style and approach.

During the consultation, discuss your specific needs and goals, and ask the CPA about their experience working with dental practices. You should also ask about their fee structure, the billing process, and other relevant policies.

Step 5: Make Your Decision

After you have completed your consultations, take some time to review your notes and make your decision. Choose the CPA you feel best fits your practice and who you believe will help you achieve your financial goals. Remember, choosing a CPA is an important decision that can significantly impact the success of your dental practice, so take the time to research, ask questions, and choose wisely.


Hiring a CPA for your dental practice can be a smart investment in the long-term success of your practice. While it may seem overwhelming to choose the right CPA, following these steps can help simplify the process and ensure you make an informed decision. All that matters is choosing a knowledgeable, experienced, trustworthy CPA who understands dental practices’ unique financial challenges.

If you’re looking for CPAs for dental practices, Ash Dental CPA can help you! Our accounting professionals specialize in different areas of accounting, so we can guarantee that your finances and financial records are arranged and managed correctly. Call us today at (508) 458-6789 to book an appointment!