Understanding Dental Practice Overhead Expenses (Part 2)

dental equipments

In the first part of this post, our CPA for dentists has explained what overhead expenses are for dental practices. We have also discussed how an income statement can be used to better understand your practice’s cash flow.

Here, we’re focusing on the different ways you can reduce your dental practice’s overhead expenses:

How to Reduce the Overhead Expenses of Your Dental Practice

As a dental practice owner, it is essential to keep the overhead expenses low to maximize profits. Overhead expenses include rent, utilities, salaries, equipment, and supplies. With the rising cost of running a dental practice, it is crucial to find ways to reduce costs without compromising the quality of service. In this article, we will discuss various ways to reduce overhead expenses for your dental practice.

1. Review Your Expenses

The first step in reducing overhead costs is to review your expenses. Take a look at your bills and see where you can cut expenses. Identify unnecessary expenses, and reduce or eliminate them. For instance, can you negotiate with your suppliers to get better deals on dental supplies? Can you switch to energy-efficient appliances to reduce your utility bills? Can you find a cheaper alternative for office supplies?

2. Reduce Energy Costs

Energy costs can be a significant expense for dental practices. You can reduce your energy costs by using energy-efficient appliances, such as LED lights and Energy Star-rated equipment. You can also turn off lights and appliances when not in use, and adjust the thermostat to reduce heating and cooling costs. You can also encourage your staff to conserve energy by turning off lights and appliances when not in use.

3. Outsource Your Billing and Collections

Outsourcing your billing and collections can help you reduce overhead expenses. You can save money on salaries, benefits, and office space by using an outside billing and collection service. Outsourcing can also help you improve your collection rates and reduce the time and effort you spend on billing and collections.

4. Negotiate with Suppliers

Negotiating with suppliers can help you get better deals on dental supplies. You can negotiate for volume discounts, payment terms, and other incentives that can help you reduce your costs. You can also consider switching to a different supplier if you can get a better deal elsewhere.

5. Use Technology

Technology can help you reduce overhead costs by automating tasks and reducing the need for manual labor. For instance, you can use software to automate appointment scheduling, patient records management, and billing. You can also use social media to market your practice and reduce the need for expensive advertising.

6. Staffing

Staffing can be a significant expense for dental practices. You can reduce staffing costs by cross-training your staff, so they can perform multiple tasks. You can also hire part-time staff or outsource some tasks to reduce the need for full-time employees. You can also offer flexible work arrangements, such as telecommuting or flexible schedules, to reduce employee turnover.

7. Rent

Rent is a significant expense for dental practices. You can reduce your rent costs by negotiating with your landlord or moving to a less expensive location. You can also consider sharing space with another healthcare provider to reduce your rent costs.

8. Marketing

Marketing can be a significant expense for dental practices. You can reduce your marketing costs by using social media and email marketing to reach out to your patients. You can also offer incentives and promotions to attract new patients and retain existing patients.

9. Supplies

Supplies can be a significant expense for dental practices. You can reduce your supply costs by buying in bulk and negotiating with your suppliers. You can also consider using generic or alternative brands of dental supplies to reduce your costs.

10. Equipment

Equipment can be a significant expense for dental practices. You can reduce your equipment costs by leasing or financing equipment instead of buying it outright. You can also negotiate with equipment suppliers to get better deals on equipment.


Reducing overhead expenses is essential for dental practices to maximize profits. By reviewing your expenses, reducing energy costs, outsourcing your billing and collections, negotiating with suppliers, using technology, cross-training staff, reducing rent costs, marketing, reducing supply costs, and leasing equipment, you can significantly reduce your overhead expenses. These strategies can help you maintain a profitable dental practice while providing quality service to your patients.

At Ash CPA, we provide accounting services to dentists. From your tax preparation to bookkeeping and more, ASH CPA can take care of all your accounting needs. Reach out to our accountant for dentists to learn more about the services we offer!