What to Look for When Choosing a Dental Payroll Service

smiling woman in a meeting

It is often more efficient and cost-effective for dental practices to outsource their payroll. This is because many intricate details are involved in payrolls, such as various laws and regulations. It can be difficult to keep track of everything, and the consequences can be severe if something is done wrong. Therefore, letting a professional and experienced team handle payroll makes more sense.

When looking for the right dental payroll service, you want to find one specializing in dental practices. This way, they will be familiar with the unique needs of your business, from managing dental benefits to understanding the nuances of dental insurance. They should also be able to provide a comprehensive suite of services, including payroll processing, tax compliance, and direct deposit.

Here are some things to consider when hiring a dental payroll service:

  1. Specialty in Dental Businesses

The size of your business is an important consideration when choosing a payroll provider. Some providers may advertise themselves as being suitable for small businesses, but upon closer inspection, it may become apparent that they are actually geared toward larger enterprises. 

If a company is not a good fit for the industry or size of the business, it won’t be easy to get the needed personalized attention. It is important to look at how well a potential payroll service provider serves other businesses similar in size and industry.

  1. Communication

It can be really frustrating trying to get help from a support number, only to have to keep repeating yourself because you keep talking to different people. This is especially inconvenient if there’s a problem with something important like employees’ wages or taxes. A good way to see if a payroll service is good for small businesses is to see how they handle support calls.

  1. Knowledge of Local Laws and Regulations

There are many benefits to working with a payroll service, but one of the most important benefits is that they can help you navigate the complex world of taxes. Depending on the structure of your dental practice, this could be a critical need. There are tax regulations specific to the structure of your business, and circumstances can differ depending on whether you are the sole owner of your practice or have partners. 

It is essential to work with a payroll service that is familiar with the local laws and regulations and all of the tax laws associated with your business location and structure. This will ensure that you comply with all relevant laws and regulations and that you are not paying any more taxes than you are legally required to.

  1. Back-Office Compliance Support

Today’s best dental services focus on creating positive patient experiences. Having employees focused on payroll and compliance issues takes away from billing and great customer service. A payroll service should help relieve some of that pressure and allow your employees to be more productive.


There are many factors to consider when choosing a dental payroll service. The most important factor is finding a service that is accurate and efficient. Another important factor to consider is the cost of the service. Some services may be more expensive than others, but it is important to find an affordable service.

Ash Dental CPA provides bookkeeping and accounting services for dental and healthcare professionals. We have an excellent history of managing accounting and finance operations for small to large-sized companies, contributing to their overall growth by helping them strengthen their financial system through sound accounting, improving procedures, financial reporting, and working capital. If you need dental accounting services, we can help! Get in touch with us today!